Custom fleet management software development
Improve driver performance, reduce expenses, and optimize routes. With COAX, you get a noticeable drop in vehicle maintenance expenses and fuel consumption, together with the rates of on-time delivery increasing greatly.
Scroll down
Smarter way to lead a business with data driven fleet management
Your fleet runs better when your tools fit. We build fleet and fuel management systems that adjust to your daily operations, just what helps your drivers, dispatchers, and bottom line. Track vehicles in real time, spot fuel waste before it adds up, and nudge drivers toward safer, more efficient habits — without drowning in data. Our custom software grows as you do, adapting to new trucks, routes, or rules so you’re never stuck reworking everything.
What we offer
While developing your transport fleet management system, we integrate GPS trackers and telematics to capture real-time location, speed, and engine diagnostics. This lets you reroute vehicles on the fly, reduce unauthorized stops, and cut idle time, directly lowering fuel costs and improving delivery accuracy.
Our experts develop software that automatically calculates the shortest, fastest paths for your fleet using live traffic data and delivery constraints. You get fewer late arrivals, lower overtime costs, and reduced wear-and-tear from unnecessary mileage.
COAX experts create fleet fuel management system software that tracks every liter consumed, comparing actual usage against expected metrics for each vehicle and route. This exposes inefficient driving habits, detects fuel theft immediately, and helps you negotiate better bulk purchase deals by proving your exact consumption patterns.
Our developers create solutions that analyze engine hours, mileage, and component wear rates to predict failures weeks before they happen. This prevents the majority of unexpected breakdowns and reduces maintenance costs by keeping components in service for their full usable lifespan.
We weave-in analytics into the driver management software we create for you. It can automatically process your fleet's operational data — from fuel consumption per mile to individual driver shift patterns — into clear monthly reports. You'll see which vehicles cost more to run than they should, which routes underperform, and which drivers need coaching.
After crafting your fleet management system, we establish secure two-way sync with your existing enterprise software (ERP, payroll, maintenance databases) through tailored API integrations. This eliminates duplicate data entry, reduces accounting errors, and gives dispatchers real-time access to vehicle availability across all departments.
Fleet management software features we implement
Vehicle management
We set up a centralized digital registry that logs each vehicle's VIN, maintenance cycles, and depreciation schedule in real time. This lets you retire aging units before repair costs spike, while keeping compliant vehicles in service longer without guesswork.
Assets management
We specialize in fleet management app development that tracks every asset, from trailers to diagnostic tools, with barcode/QR scanning and maintenance alerts. You'll always know what's available, where it's located, and when it last passed inspection, eliminating lost equipment and redundant purchases.
Service history
COAX teams implement digital logs that automatically record every repair, part replacement, and fluid change with technician notes and cost breakdowns. This lets you spot recurring issues, negotiate better warranty coverage with manufacturers, and prove proper care during audits without digging through file cabinets.
Fuel history
We set up a transportation fleet management system tracking that records every fuel purchase down to the transaction timestamp, pump receipt image, and odometer reading at fill-up. You will be able to see which trucks consistently burn more fuel, letting you address mechanical issues or driver habits before they become expensive patterns.
Route planner
We create customized routes using real-time traffic data, vehicle size restrictions, and delivery time windows to automatically assign the most efficient path for each driver. You will understand exactly which routes consistently run late, which trucks perform best in certain areas, and how weather impacts your schedule
Email management
Our engineers connect your dispatch system software with email to automatically file all customer confirmations, delivery proofs, and maintenance alerts in the job files, searchable by date, driver, or vehicle. This cuts the several hours per week your team currently spends manually sorting messages while ensuring nothing gets lost in an inbox.
QR code scanning
We implement mobile scanning that turns paper checklists and manual logs into digital records by snapping a truck's QR code — logging pre-trip inspections, load verifications, and driver handoffs with photo proof. Such a feature erases paperwork errors from your safety audits and gives mechanics access to a vehicle's full service history with one scan.
Emissions tracking
We weave in fleet management integrations that automatically calculate CO2 output per vehicle and engine type using actual fuel consumption data. This lets you identify which trucks to retire first based on real environmental impact, qualify for green tax incentives, and generate accurate CSR reports without spreadsheet work.
Driver behavior monitoring
Our experts install real-time sensors that track harsh braking, rapid acceleration, and excessive idling against your custom safety thresholds. This feature helps you reduce accident rates, lower insurance costs through safety improvements, and improve qualification for specific drivers who need it most.
Regulatory compliance tools
We build driver safety management features that automatically log ELD hours, pre-trip inspections, and maintenance records in DOT-approved formats. This cuts your compliance prep time from hours to minutes while reducing errors that trigger fines during audits.
If you need to modernize your current system: How it works
/ 01
Discovery and planning
Our team audits your current driver management solutions by tracking a typical driver's shift, timing how long each administrative task takes. Then, we complete a prioritized list of tech gaps to address first and a roadmap on how to address them to improve your work.
/ 02
Design and prototyping
At this stage, our engineers create a stripped-down but functional version of key features, like the driver vehicle inspection reporting module, using sample data from your operations to validate response times and usability on your existing tablets or phones.
/ 03
Development and testing
We rebuild your driver management app component by component, first modernizing core features before enhancing them with new capabilities. This catches issues like rest break calculations differing between old and new systems before they affect compliance reporting.
/ 04
Deployment & training
We roll out updates in phases, starting with a pilot group to ensure stability before full fleet adoption. Our team provides hands-on training for drivers and admins, including interactive guides and troubleshooting support.
Advanced fleet management software development services
We enhance your fleet management system with vehicle sensors that monitor vibration patterns, engine temperatures, and electrical system voltages. This technology allows you to catch mechanical failures early and forget manual checklists for safety-critical items.
We deploy your custom fleet management software using secure cloud infrastructure that handles traffic loads during peak dispatch hours without slowdowns, using containerized microservices for zero-downtime updates. This means your system keeps running smoothly during morning rollouts when all drivers simultaneously check their routes and assignments.
Our developers craft embedded systems that monitor alternator output fluctuations down to the tiniest variations, detecting belt wear months before failure by correlating subtle voltage drops with RPM changes. This gives mechanics exact fault patterns instead of generic check engine alerts.
Our experts equip your tailor-made solution with Big Data engines that collect raw vehicle information (RPM, speed, brake pressure), storing years of driving patterns and providing improvement recommendations. It shows you which drivers brake harder when fatigued, while automatically updating their risk scores in your driver compliance software.
Our machine learning experts train models on your specific fleet data to predict maintenance needs based on subtle changes and integrate them into your system for real-time alerts and reporting. This catches bearing failures before they cause breakdowns by detecting anomalies invisible to standard diagnostic systems.
We build driver route management solutions that track your trucks' exact positions, comparing their progress against traffic jams, road closures, and weather delays in real time. This lets you see which deliveries will be late before the driver does, so you can reroute them immediately and notify customers automatically.
Custom solutions for driver management
Delivery driver management
We build driver management solutions that correlate weather data with delivery completion times, automatically adjusting daily stop quotas when rain or snow adds extra minutes per neighborhood, preventing unrealistic expectations that cause rushed driving.
Truck driver management
Our engineers build functionality to track how each driver performs in real-world conditions — from how they handle gears on steep grades to how carefully they complete pre-trip inspections. This shows where to focus training so you get safer drivers who save fuel and follow schedules.
Dispatch management system
We create live systems that show where every truck is right now, how much time each driver has left before hitting hours-of-service limits, and which deliveries are most urgent based on real traffic conditions. This lets you make quick decisions and reduce late deliveries while keeping drivers within legal working hours.
Driver compliance software
With COAX, you can get custom software that compares each driver's log against actual vehicle movement data to catch discrepancies, like when someone forgets to log a 15-minute stop, but the engine was off. This saves you from failed audits and teaches proper logging habits through immediate feedback.
Driver monitoring software
We implement data driven fleet management that tracks actual driving behaviors like speeding patterns and idle times, comparing them against your fleet's best performers. You'll lower accident rates and fuel costs just by addressing these measurable behaviors.
Driver tracking software
We install GPS units that update vehicle locations and pair them with route plans to show exactly where drivers are versus where they should be. This makes driver incident management and route violation tracking easier, as you always know where your fleet is instead of just taking in vague reports.
Driver management system roles that we implement
/ 01
Driver app
Typical driver apps that we develop are easy to access on the go, intuitive, and very adaptive. They update routes when roads clog, remind drivers about expiring licenses ahead, and let the office send messages without phone calls. We can also implement a tool to track hours automatically, find the closest truck stops, and snap pictures of delivered goods.
/ 02
Admin app
We implement admin apps as true driver management hubs. They show where every vehicle is right now, spot late deliveries, and turn messy data into simple weekly reports — all while tracking which trucks need maintenance next. It's like having a bird's-eye view of your entire fleet, with the important numbers highlighted before you even ask for them.
/ 03
Customer app
At COAX, we know the customer app should reflect your branding and drive trust and loyalty. This is why we implement such apps with real-time location with estimated arrival times capabilities, and easy one-tap functionality to rate the driver. And don’t forget retention elements: saving favorite drivers, tracking past deliveries, and letting users reschedule simply.
/ 04
Dispatcher dashboard
We build dispatcher tools so dispatchers see live driver locations, delivery statuses, and traffic delays on a single screen. The system flags high-priority shipments, automates driver-check-in alerts, and syncs updates across all apps (driver/admin/customer) without manual data entry.
Why choose COAX
Full-stack expertise
Our team brings decade-proven experience in travel and logistics software, working with telematics APIs, varied development technologies, and multi-modal architectures, as well as custom hardware integrations to create solutions that work equally well for last-mile delivery vans as they do for long-haul electric vehicle fleet management systems.
Efficient communication
We keep things simple — you'll always talk directly to the developers building your solution, not layers of account managers who just relay messages. Our team responds to urgent requests within mere hours and schedules weekly check-ins to review progress without you having to chase updates.
Quality delivery
We take pride in being responsible and delivering truly efficient software. Before we call anything "done", we ride along with your team for a day to watch the software in action (or monitor them remotely), catching things like whether the alert sounds are loud enough over engine noise or if the battery lasts a full shift.
GIS and mapping expertise
Our developers build location intelligence that works whether you need precise tracking for urban deliveries or geofencing for a fleet safety management system, using live traffic patterns and terrain data. From optimizing last-mile routes to creating collision alerts, we bring precision and real-world condition readiness to your solution.
Our clients' stories
What does our fleet management software development include?
First, we study your current delivery schedules, truck models, and fuel receipts to spot patterns. This stage determines where your system slows down or creates extra work, using real employee feedback and data samples from your existing tools.
Our team creates a step-by-step rollout calendar showing when each piece of your driver monitoring software goes live, then schedules tools or any other feature you will benefit from, so improvements build logically without overwhelming your team.
We create dynamic prototypes that mirror real fleet workflows, like how dispatchers switch between map views and driver lists. You'll see exactly where drivers need one-tap access to daily logs or how managers should view multiple trucks' status before we lock in the design.
Whether you need EV fleet management software with charge scheduling, gas/diesel tracking tools with fuel card integration, or custom hybrid solutions, we build all components to work together perfectly and with no disruptions, from battery health APIs to pump transaction logging.
We test every feature by replicating real fleet conditions, like simulating 50 trucks reporting GPS data simultaneously, to catch glitches before they reach your drivers. Our team verifies that each alert, report, and notification works exactly as specified in your operations manual.
Our fleet management software development services don't leave you flying blind — we monitor your system, catching and fixing issues before they cause any consequences. You'll get a simple report showing exactly what was verified and any recommended updates.
Technologies we use
AI
Anthropic
OpenAI
ElevenLabs
pytorch
langchain
Back-end
Mobile
Cloud & Databases
AWS
Google Cloud
Oracle
Terraform
Docker
Digital Ocean
PosgreSQL
MongoDB
Operational Data Stack
ElasticSearch
Redis
Rabbit MQ
Airflow
Algolia
Valkey
Frequently asked questions and answers
Driver management is how companies track and support their drivers — from scheduling shifts and monitoring hours to coaching for better safety and efficiency on the road.
It's the digital toolbox that helps businesses keep their vehicles running smoothly, combining GPS tracking, maintenance alerts, and route planning in one place.
The system collects real-time data from vehicles and drivers, then turns it into useful insights — like which trucks need servicing or which routes waste the least fuel.
Start by fixing the obvious pain points: reduce paperwork with digital logs, catch maintenance issues early, and use route suggestions that actually save time.
Smaller fleets can find basic tools for a monthly fee, while larger operations often need custom systems with higher upfront costs. Most providers will tailor options to your budget. At COAX, we are flexible regarding your constraints and always provide a reasonable quote.
A driver management system with tracking helps you keep drivers safe, routes efficient, and customers informed, spotting problems like speeding or unnecessary stops.
It depends on your fleet size and needs, but most basic systems can be up and running within a few weeks. The real time-saver comes after setup, when you stop chasing paper logs and start getting automatic alerts for hours-of-service violations or maintenance needs.
Custom software solves your specific issues, like a quirky billing process only your accounting team understands or those unique safety checks your drivers complete. Off-the-shelf systems often make you work around their limitations instead.
Want to know more?
Check our blog
What we’ll do next?
1
Contact you within 24 hours
2
Clarify your expectations, business objectives, and project requirements
3
Develop and accept a proposal
4
After that, we can start our partnership
Drop us a line:
sales@coaxsoft.comMain office
401 S Milwaukee Ave Wheeling, IL 60090, USA
Delivery center
72 Mazepy str., Ivano-Frankivsk 76018, Ukraine